Academic Operations Assistant - USA New York New York (city)
English Level:
Pre Intermediate

Academic Operations Assistant

Job Title:

Academic Operations Assistant Academic Operations Assistant, Canarsie Ascend Lower School Position

Overview

The academic operations assistant (AOA) supports the instructional team to ensure that they have the materials and tools needed for meeting Ascend’s academic goals. The AOA trains and supports staff on our student and academic data software systems, ensures that assessments are administered and data is captured, and that academic materials are purchased and available in the classroom.

Responsibilities

The academic operations assistant works under the direction of the director of operations to support the highest quality of instruction and accelerate scholars’ learning.

Specific initiatives include:

Student and academic data information system deployment. The AOA ensures that all schools in the network tap the full potential of the Infinite Campus student information system and the Illuminate academic data system, by working on the setting up of the new systems; training staff; and instituting protocols to ensure system-wide consistency in use.

In particular, the AOA supports the director of operations and school-based staff on how to use Illuminate’s grade book and how to set up and generate progress reports, report cards and transcripts.

Purchasing:

The AOA is responsible for ensuring that all required curricular materials (e.g., textbooks, workbooks, or science kits) are purchased, delivered to schools and placed in classrooms. The AOA is also be in charge of ensuring that academic materials at the schools are inventoried on a regular basis.

Assessment support:

The AOA supports the instructional team in ensuring that assessments are ordered, administered and data is captured into academic data systems.

Operations support: The AOA works with the director of operations on other operational projects and initiatives as needed. Staff and Reporting Relationships The academic operations assistant reports to the director of operations.

Qualifications and Skills Candidates must have:

Very strong computer skills, including fluency with Microsoft Excel, and preferably experience with Microsoft Access

Strong writing skills

Strong analytical and problem-solving skills

Excellent skills of organization and follow-through

A very strong work ethic and a sense of urgency

Ability to work under pressure and tight timetables

Ability to self-manage in a highly professional work environment, which requires interfacing with constituencies at the network and schools levels Instructional elementary or middle school experience a plus.

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